McMullan & O’Donnell Ltd
McMullan & O’Donnell Ltd is a Limited Company. We are Window & Door Manufacturers in the
Registered Company Number NI 31571. Registered Office 101 Drumflugh Road, Benburb, Co.
Tyrone BT71 7LF
At McMullan & O’Donnell Ltd we are committed to protecting and respecting your personal data
Whenever you provide such information, we are legally obliged to use your information in line
with all applicable laws concerning the protection of personal data.
The General Data Protection Regulation (‘GDPR’) ensures that we use your personal information
only if we have a proper reason to do so. The law says we must have one or more of these
reasons for using your data:
A legitimate interest is when we have a business or commercial reason to use your information.
If we rely on our legitimate interest, we will tell you what that is.
Under the GDPR your rights are:
To be informed – we must make available this privacy notice with the emphasis on transparency
over how we process your data.
Access – you are entitled to find out what details we may hold about you and why.
Rectification – we are obliged to correct or update your details.
Erasure – this is the right to be forgotten.
Restrict processing – you have the right to suppress the processing by us of your personal
Data portability – you have the right to obtain your personal data that you have provided to us.
Object – you have the right to object to us processing your data.
At McMullan & O’Donnell Ltd we process personal data. This may include your name, address &
contact details, email address etc. We primarily collect personal data in relation to the provision
of our services, including details of your bank account or Credit Card.
We generally collect your data in the following ways:
* We use Google Analytics to store information about how our website visitors use our website so
that we may make improvements and give visitors a better user experience.
Google Analytics is a third-party information storage system that records information about the
pages you visit, the length of time you were on specific pages and the website in general, how
you arrived at the site and what you clicked on when you were there. These cookies do not store
any personal information about you e.g. your names, address, etc. and we do not share the
We use Facebook occasionally and their advertising services but there are no tracking codes
installed on our website and so no personal data is stored.
At McMullan & O’Donnell Ltd we take your privacy seriously and will only use your personal
information in the course of the provision of service or engagement that you have requested from
us. We will only use information provided to us subject to your instructions, data protection law
and our duty of confidentiality.
Your data may be utilised for internal use and operations including data analysis for management
purposes, organisation and maintenance to our own internal systems.
We may use your personal information to provide you with information about services we offer
that we feel would be of benefit or interest to you or to notify you about changes to our services.
Your information may be shared internally within our organisation for administration purpose or
for the purpose of service provision. Otherwise your information will be retained with McMullan &
O’Donnell Ltd except where disclosure is required or permitted by law or when we use third party
service providers (data processors) to supply and support our services to you.
We use third party service providers such as organisations to help us provide services to you.
These would include:
1. Accounting & payroll providers including Sage,Windowmaker Software, Auto Entry and
associated processing services;
2. Email & secure document exchange systems;
3. Our IT Service support is Central Business Systems,Saintfield, Co. Down
4. Cloud storage solutions and providers.
We may share you data with third parties such as HMRC, Revenue Commissioners Ireland, or
any other legislative body as deemed necessary under legal or statutory requirements. Any
interaction with third party financial institutions or financial/legal professionals will be done at your
request or prior agreement.
We will only retain your personal data for as long as is necessary to fulfil the purposes for which
it is collected. When assessing what retention period is appropriate for your personal data, we
take into consideration:
We have put in place appropriate security measures to prevent your personal data from being
accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we
limit access to your personal data to those employees, agents and other third parties who have a
business need to know. They will only process your personal data on our instructions and they
are subject to a duty of confidentiality. We have put in place procedures to deal with any
suspected data security breach and will notify you and any applicable regulator of a suspected
breach where we are legally required to do so.
Should you wish to have a necessary correction made to the data we hold, make an application
for your data to be deleted or you wish to withdraw your consent to data processing, you should
make a request in writing to the postal or email address provided.
request/withdrawal of consent.
4. Subject Access Request
A Subject Access Request under GDPR is your right to request a copy of the information that we
hold about you. Such requests must be in writing to the contact details provided in this policy. If
we do hold your personal data, we will respond in writing within one calendar month of your
request (subject to the request being submitted in accordance with this policy and verification of
The information we supply will:
Confirm that your data is being processed, verify the lawfulness and the purpose of the
processing and will contain the information held in a readable format.
In the event that we do not hold information about you, we will also confirm this in writing at the
How to contact us:
request as noted above.
By Email: email@example.com Subject ref: Privacy/GDPR
Benburb, Co. Tyrone BT71 7LF
You also have the right to lodge a complaint with the Information Commissioner's Office,
whose contact details are as follows:
Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF